Chelmsford & District Bowling Association
.CONSTITUTION & RULES
1-The Association shall be called "The Chelmsford and District Bowling Association" and shall seek associate membership of Bowls England and Essex County Bowling Association
Membership of the Association shall be open to bowling clubs affiliated to the ECBA and allocated to Group 3, as may be decided by the Executive Committee of the Association. Existing clubs in membership as at 1st November 1995 and not in Group 3 may retain their membership.
The primary objective of the association shall be:
(a) To foster a spirit of good will amongst its members and the members of associations
(b) To promote and safeguard the game of bowls in accordance with the rules laid down by the International bowling board, except where specifically varied by Bowls England under national conditions
(c) To arrange league competitions for clubs in membership.
(d) To arrange competitions for members of clubs.
(e) To arrange matches with other associations
(f) To arrange an annual tour
(g) To encourage the support for the Benevolent Fund of the ECBA.
(h) To adhere to the guidelines for safeguarding children and vulnerable adults as per guidelines laid down by Bowls England.
Clubs in membership of the Association shall pay an annual subscription, the amount of which shall be decided by the Executive Committee no later than the 31st December each year. The subscription shall be paid to the Honorary Treasurer on or before the 15th March in each year and any member in default shall forfeit all rights and privileges of membership.
The Annual General Meeting shall be held in December of each year, when the Officers of the Association shall be elected. The Officers shall comprise the President, Senior and Junior Deputy Presidents, Honorary Secretary, Honorary Treasurer, Honorary Match Secretary, Honorary League Secretary, Honorary Competition Secretary and Honorary Tour Secretary, all of whom shall continue in office until the next Annual General Meeting. For the purpose of the Annual General Meeting or any Special General Meeting each club shall be entitled to send delegates with voting power to such meetings in accordance with the following quota: Clubs with registered membership 1 to 30, one delegate; 31 to 50, two delegates; 51 to 100, three delegates; over 100, four delegates.
The registered membership shall be that published in Essex County Bowling Association's current handbook. Clubs in membership shall notify the Honorary Secretary, of the name(s) of their delegate(s) before the commencement of the Annual general meeting or Special General Meeting. All Officers and members of the Executive Committee holding office at the commencement of the Annual General Meeting or Special General Meeting shall be entitled to one vote.
Honorary Life Membership
The Annual General Meeting shall be empowered to confer Honorary Life Membership on any member in recognition of long and outstanding service to the association.
6- Executive Committee
An Executive Committee, consisting of the Officers, the three Immediate Past Presidents and one representative from each of the clubs in membership, shall manage the Association. Five members of the Executive Committee shall form a quorum. Past Presidents and Vice Presidents of the Association may attend all meetings of the Executive Committee, with a right to speak but not to vote.
7- Emergency Committee
An Emergency Committee consisting of the Officers and three Immediate Past Presidents shall decide on all matters in need of urgent attention relating to the Association. Five members of the Emergency Committee shall form a quorum.
8- Selection Committee
A selection committee consisting of seven members, including the President and the Honorary Match Secretary shall be appointed by the Executive Committee. They shall select all representative teams and those players selected, shall be given at least seven days’ notice of matches.
Association Badge Presentation
A cloth badge will be presented to a player after representing the Association in three matches against other Associations, and to each unbadged Champion of the Association's singles (Single handed, Single Handed Two Bowls, Unbadged Single Handed, Champion of Champions, Officer's Cup), Pairs, Triples and Fours Competitions. Selection for Tour Matches shall not qualify for badge entitlement. The cost of the badge shall be borne by the recipient.
The regulation dress of the Association for gentlemen comprises a blue or black blazer, white flannels, and the Association necktie. For ladies white skirts, full length or cropped tailored trousers shall be worn.
All bowlers shall wear regulation footwear.
The Honorary Secretary shall keep a record of the business transacted at all meetings. The Honorary Treasurer and the Honorary Tour Secretary shall keep a record of their respective income and expenditure throughout the year and shall render to the Annual General Meeting an audited account and balance sheet.
10- Withdrawal of Membership
Any club in membership may withdraw from the Association on given written notice to the Honorary Secretary before the Annual General Meeting, whereupon all rights and interests in the property and funds of the Association shall be forfeited.
11- Competition Rules – Jurisdiction
The rules of all competitions arranged by the Association shall be strictly observed, and the Executive Committee shall have jurisdiction over all clubs in membership and their members on matters relating to these competitions. In the event of any breach of the rules, the Emergency Committee shall be empowered to take such measures as deemed necessary.
12- Amendments to Rules 1 – 15
Alterations of, or additions to, Rules numbers 1 - 15 of the Association shall be made only at the Annual General Meeting, or at a Special General Meeting convened for that purpose. Clubs in membership may propose alterations or additions to Rules number 1 - 15 and all such proposals, in writing, shall reach the Honorary Secretary at least 28 days before the meeting, together with the names of the Proposer and Seconder. The Executive Committee shall also be empowered to propose alterations and additions to Rules 1 - 15. The Honorary Secretary shall notify all members of such proposals at least 21 days before the Annual General Meeting, or Special General Meeting convened for that purpose.
13 - Special General Meeting
A Special General Meeting may be convened at the discretion of the Executive Committee, or on the requisition of three clubs in membership, subject to the Honorary Secretary being notified, in writing, at least 28 days before the meeting. The requisition must state clearly the nature of the matter at issue, and be signed by the Chairman and Secretary of each of the three clubs. The Honorary Secretary shall notify all members of any Special General Meeting, stating the matter at issue, at least 21 days before such a meeting.
14 - Amendments to Remaining Rules
The Executive Committee shall be empowered to decide on all matters relating to the Association not provided for in these rules and also amend any rule not covered by rule 12.
RULES OF COMPETITIONS
15 - The League Competition – Constitution
The League will consist of one or more divisions. Each division shall consist of a maximum of 10 teams. No division shall consist of less than 4 teams. Clubs in membership shall be entitled to apply to the Executive Committee to enter one or more teams into league matches, each comprising of 3 rinks of 4 registered players and shall accordingly notify the Hon League Secretary. Any club wishing to withdraw a registered team or apply for an additional team to be registered should do so by the 31st January before the new league season fixtures have been compiled and the initial team knockout cup round draws have been made. Any new teams not having entered the competition in the previous year shall play in the lowest division.
16 – Registration
For the purpose of the League Competition, only those players who have registered for a named team shall be eligible to compete. Registrations in writing shall reach the Honorary League Secretary prior to the commencement of the League programme, and shall be deemed effective as from the 30th April. Additional players may be registered throughout the period of the competition.
17 – Fees
Clubs shall pay an entrance fee for each team, and for each registered player each year. These fees shall be decided by the Executive Committee, and shall be paid to the Honorary Treasurer by the 15th March in each year and as additional registrations are made.
18 - Transfer of Players
No player shall represent more than one club during the competition, nor play in more than one of the team Knockout competitions (See rule 39 for further details)
All players registered by a club can play a league match for any team in that club with the following exceptions:
The transfer of players in this way will NOT apply to the first 2 rounds of league fixtures nor the last 4 rounds of league fixtures. For these fixtures, players cannot play for a team in the same division nor one in a lower division. However, for these fixtures a player in a lower division can substitute once in any higher division for any higher ranked team and can then return to his original league registered team.
The transfer of players used in this way must be subject to the agreement of the Honorary League Secretary and notified prior to the official start time of the game.
Each player registered to a team will be eligible to play in a Knockout cup competition appropriate to that team even though he has been used to play in a match for a different league team. The Honorary League Secretary will maintain a register of players used accordingly to ensure the provision is not abused (see rule 39)
19 - Playing Arrangements – Postponements
Teams shall play each other twice during the competition, on a home and away basis, and on mutually agreed dates in accordance with the General programme of published fixtures. However, where more than one team from the same club are in the same division, wherever possible they shall play each other home and away, one game early in the season and the other game mid-way through the season.
Games shall commence by not later than 6.00pm during May and August, and not later than 6.30pm during June and July. Games shall not normally be postponed or interrupted except for reasons of unfavourable weather condition or the Green being declared not fit for play. When they are, the Honorary League Secretary shall be empowered to agree postponements in exceptional circumstances other than those given above.
In the event of a league match being postponed due to bad weather, or in exceptional circumstances agreed by the Honorary League Secretary, the two team captains shall arrange a date to replay the match. The match shall be played before the penultimate league matches of their division as published in the handbook. In the case of the penultimate or last match being postponed, the rematch shall take place within one week of the original match.
Applications to postpone a game must be made at least 48 hours prior to the agreed date for the game, with full details of the reasons for the proposed postponement. It is stressed that the postponements under this heading shall only be agreed in exceptional circumstances and where the Honorary League Secretary is fully satisfied that there is no viable alternative.
The Honorary League Secretary shall be notified of any failure by teams to agree a mutually convenient date on which to play a postponed or interrupted game, and he shall then arbitrate on the matter. Team captains may agree not to resume interrupted games, whereupon the scores shall stand.
In the event of severe weather and/or green flooding and with an early indication that there would be no hope whatsoever of playing the match that evening, the home side captain(s) should endeavour to contact his opposite number at the earliest opportunity to prevent his team from travelling. Should two matches be scheduled (6 rinks) and after a rink inspection it is deemed that up to three rinks are unplayable then the two home team captains will decide, on a “toss of a coin”, which of the two matches will go ahead on the remaining playable 3 rinks. When all teams are present at the venue any decision to postpone a match due to severe weather conditions should be made no earlier than the scheduled start time.
19a- League Matches - Dress Code
Teams must be similarly attired. White or coloured club shirts with grey trousers and regulation footwear.. Shorts may be worn as long as the following apply:
The host club permits shorts to be worn on the green.
The shorts are tailored.
All shorts that are worn are of similar style.
20 - Number of Ends
For the purpose of this competition 21 ends (four players with two bowls each) shall normally be played in every game. With the mutual agreement of both captains, prior to the commencement of the game, the number of ends can be reduced to not less than 18. At the request of the visiting captain, two trial ends may be played.
For the purposes of compiling divisional tables, points shall be scored as follows: winning teams (that with the highest shots aggregate) 4 points. For each rink won 2 points. For each rink drawn 1 point. When shot aggregates are equal, 2 points shall be awarded to each team. Any team competing with a rink consisting of less than four players shall forfeit one quarter of the shots scored rounded up to the next whole figure in that rink.
Rinks - Unregistered Players
No rink shall consist of less than three players and in such cases, the first two players shall use three bowls each, and skip two bowls only. Any team not fulfilling a fixture or arriving with less than 10 players shall forfeit to the opposing team 10 points and 20 shots. Any rink competing with an unregistered player shall forfeit 2 points, and the team shall forfeit one quarter of the aggregate shots scored.
Result cards and score cards with the date, names of the clubs and all players written clearly and legibly and duly signed off by both captains on the day shall be forwarded to the Honorary League Secretary by hand, email or first class post to arrive not later than 48 hours after the completion of the match. Failure to comply with this rule may lead to forfeiture of 10 points and 20 shots as above.
Promotion and Relegation
The winners and runners-up of each division shall be the two teams scoring the highest number of points. In the event of two or more teams scoring an equal number of points, the winners and runners-up shall be the two teams with the greatest difference between shots scored for and against throughout the competition. Unless otherwise notified, the winners and runners-up shall be promoted to the next higher division. The two teams scoring the lowest number of points, or in the event of more than two teams, those with the worst shot difference shall be relegated to the next lower division. In the event of one or more teams being equal on shot difference, the teams with the highest shots for, shall be the winners and runners-up as appropriate, and the team with the highest shots against, shall be one of the teams relegated. The winners shall retain the divisional trophy for one year and all trophies shall be returned on demand to the Honorary League Secretary. Sixteen prizes shall be awarded to the winners of each division, but there shall be no prizes for the runners-up.
RULES and REGULATIONS (Relating to Competitions in General)
Bona Fide male and female members of clubs in membership shall be entitled to enter the appropriate Singles, Pairs, Triples and Fours Competitions of the Association; and within the specific restrictions of entry, the Officers and Champion of Champions Competitions, all of which shall be held annually. A player shall not represent or allow his name to be submitted for more than one club in any one year. Nor shall a player be allowed to play in the League Competition or Atkinson Shield or League (Marconi) Cup for a club other than that from which he has entered any other competitions of the Association, except in the circumstances that the club from which he has entered any other competitions has not entered the League Competition or the Atkinson Shield/League (Marconi) Cup. The Officers Cup Competition shall be open to both ladies and gentlemen and shall be open to all past and present bona fide officers and their honorary assistants of clubs in membership and past or present Presidents/Vice Presidents of the Association.
Players should not enter singles competitions if they will not be able to play on Finals Day. Should circumstances change after a player commences a competition they should withdraw immediately if they know they may not make Finals day. Similarly, a pair, triple or four should withdraw unless a team can be guaranteed to attend Finals Day, (rules 34, 35 and 36 refer). Should these rules be broken, whether deliberately or accidentally, the offending singles player or the person entering a pair, triple or four, may be barred from entering any of the 8 main competitions in the next season whether as an individual or member of a pair, triple or four. No runner up trophy will be given if a finalist withdraws for reason other than illness. In all matters relating to this rule the decision of the Honorary Competition Secretary shall be final and binding.
22. Entry Registration
Honorary Secretaries shall notify the Honorary Competition Secretary of the names and contact details of entrants to the competitions by the 30th November each year. One name and contact details shall suffice for each team entered in the Pairs, Triples and Fours.
23. Competition Fees
The Executive Committee shall decide the entry fee for each competition, except the Officers Cup for which there is no fee, and fees shall be payable to the Honorary Treasurer by not later than 15th March each year.
24. Competition Draw Arrangements
A straight draw for all competitions shall be made in the presence of the Officers of the Association by not later than the 31st January in each year. Club Honorary Secretaries shall be notified of the details of the draw for each competition by not later than 30th April in each year.
25. Challenging Opponents
a. Some rounds of the main championships i.e. Single Handed, Pairs, Triples, Fours, shall be played on fixed dates as set out in the handbook. Games may be played earlier by mutual consent. These dates shall not clash with any Atkinson Shield/ League (Marconi) Cup date. Where the singles clashes with a league match on Mondays, provision will be made for play on another date. The first named player in the draw shall be the challenger and shall have choice of venue.
b. Some rounds of the Atkinson Shield/ League (Marconi) Cup shall be played on a fixed date as set out in the handbook. These dates shall not clash with any published league or fixed competition date. The first named team in the draw shall be the challenger and have choice of venue.
c. All other competitions (Two Bowl, Champion of Champions, Unbadged, Officers, Ladies & Mixed Pairs) and those rounds of the major championships and Atkinson Shield/ League (Marconi) Cup not played on fixed dates, shall be played no later than the dates set out in the handbook for each round, but may be played earlier by mutual consent. In this case the first named player in the draw shall be the challenger and shall have choice of venue. He shall, without delay, offer two different days in different weeks to his opponent - not Saturdays or Sundays unless mutually agreed otherwise, nor any published League, Atkinson Shield/ League (Marconi) Cup or Competition fixed date. The opposing competitor shall reply without delay and in the event he cannot accept either date, the challenger shall be awarded the tie if claimed.
d. Seven days’ notice must be given for the initial round of the competition and thence three days’ notice for each subsequent round. The challenger may not offer the same day in consecutive weeks. In the case of the Atkinson Shield/ League (Marconi) Cup, the two dates offered shall be different days in different weeks. For the quarter final and semi-final stages of the competitions, three days shall be offered, one of which must be a Saturday or Sunday.
e. All rounds shall commence at 6.00pm or in the case of weekend games no later than 3 pm both unless mutually agreed otherwise.
The onus of providing markers in each round of a single handed competition shall be upon the challenger, except in the case of a semi-final or final, for which a marker will be appointed by the Honorary Competition Secretary.
27. Ties and Completion Dates
All competition dates shall be played according to a straight knock-out and the ties in each round shall be completed by the dates decided by the Honorary Competition Secretary, who shall also decide the venues for the semi-finals. The final of each competition shall be played on a date allocated as Finals Day, except that any player or players reaching more than two finals may play the excess on a day to be agreed with the Honorary Competition Secretary. All competitions must be completed before the close of the season.
27a Dress Code.
The dress for men on Competition Finals Day during play shall be white trousers, white shirt with club tie or approved club shirt as registered with the ECBA and Bowls England, provided every member of a team is similarly dressed. For lady bowlers, white skirts, trousers or tailored cropped trousers. All players must wear regulation footwear
28. Postponements and Interruptions
Games shall not be postponed or interrupted except for reasons of unfavourable weather, or the green being declared not fit for play. Postponed or interrupted games shall be played or resumed at a mutually agreed time and date. The Honorary Competition Secretary shall be notified of all disputes and appeals, including those concerning postponements and interrupted play whereupon he shall adjudicate on the matter. All decisions shall be final and binding on the players involved.
The score card for each match shall include the name of all the players, and their competition number, the score at each end played, and shall be signed by the losing competitor, and then be forwarded by the winning competitor to the Honorary Competition Secretary by hand, email or first class post, not later than the day following the match. If played within two days of the closing date of the round, the Honorary Competition Secretary will also be informed of the result by telephone no later than 10.00pm on the same day as the match. Failure to comply with this rule may lead to disqualification.
The winner of each competition shall be presented with the trophy which shall be retained for one year and be returned to the Honorary Competition Secretary on demand. The Executive Committee shall allocate expenditure for the purchase of prizes to be awarded to the Winning and Losing finalists of each competition.
RULES AND REGULATIONS- Relating to Specific Competition
31. The Single Handed Championship - The Rose Bowl
Each game shall consist of 21 shots, four bowls each player
32. The Single Handed Two Bowl Championship - The Alex Stammer Trophy
Each game shall consist of 21 shots, two bowls each player.
33. The Unbadged Single Handed Championship - The Bob Keppel Trophy
The competition shall be open to those players who on the 1st May have not been badged at C&D B.A or County level. Each game shall consist of 21 shots, four bowls each player.
34. The Men’s Pairs Championship - The Houghton Trophy
The Mixed Pairs Championship – The G.A. Richards Cup
The Ladies Pairs Championship – The Rose Bowl
Each game shall consist of 21 ends (two players with four bowls each), the lead to play their bowls alternatively before the skips. In the event of a tie an extra end shall be played, and the shots of this end shall be included in the final score.
The two players taking part in the first tie shall constitute the pair, and shall normally play together throughout the competition. One additional - and the same - player may, however, be used as a substitute at any time, provided that he has not already played in the competition.
35. The Triples Championship - The I.B. Hyslop Trophy
a. Each game shall consist of 18 ends (three players with three bowls each). In the event of a tie an extra end shall be played, the shots of this end shall be included in the final score.
b. The three players taking part in the first tie shall constitute the triple and shall normally play together throughout the competition. One additional - and the same - player, may however, be used as a substitute at any time provided that he has not already played in the competition
36 The Fours Championship - The Essex Weekly News Shield
Each game shall consist of 21 ends (four players with two bowls each). In the event of a tie, an extra end shall be played, the shots of this end shall be included in the final score.
The four players taking part in the first tie shall normally play together throughout the competition. One additional - and the same - player may, however, be used as a substitute at any time, provided that he has not already played in the competition.
37. The Champion of Champions- The V. W. Lynn Jubilee Cup
This competition shall be open to the current Single Handed Champion of Clubs in membership. Each game shall consist of 21 shots, four bowls each player.
38. The Officers' Cup - The Collis Trophy
Each game shall consist of 21 shots, four bowls per player.
39. Team Knock-Out Competitions- The Atkinson Shield & The League (Marconi) Cup
a. All teams participating in the Chelmsford and District League Competition shall be eligible to enter these competitions. No team shall include a player not registered with the association. No team shall include a player not registered with the appropriate team. No team shall include a player not registered with the appropriate team by the completion of the quarter finals.
b. The Atkinson Shield competition shall be contested between teams from division one and two. The League (Marconi) Cup shall be contested between teams from the lower divisions. Within each of these competitions, a player may play for a different team from that with which he was originally registered, provided he has not played in a previous round of that competition for his original team (cup tied). Should a player be used in this way then he will only be available for the cup matches in that team for the duration of that cup competition. This transfer request must be notified to the Honorary League Secretary prior to the fixture.
c. Each team shall comprise three rinks of four players with two bowls each. Any team competing with a rink consisting of less than four players shall forfeit one quarter of the shots scored rounded up to the next whole figure in that rink. No rink shall consist of less than three players and in such cases, the first two players shall use three bowls each, and the skip, two bowls only. Any team not fulfilling the tie, or arriving with less than 10 players, shall forfeit the tie. Each game shall normally consist of 21 ends. The team with the highest shots aggregate shall be the winners. For the purpose of deciding the winners in the event of shots aggregate being equal, each captain shall nominate, before the match commences, one rink to play an extra end, and the shots shall be included in the final score. The rinks playing the extra end shall play each other throughout the match. With the mutual agreement of both captains, prior to the commencement of the game, the number of ends can be reduced to not less than 18. In the event of either or both finalists being in a County Final on the same day as the Atkinson Shield final, the League Secretary must be notified as soon as possible by the team captain concerned. The League Secretary shall then meet both team captains to arrange an alternative date. If no agreement is reached, the match will be played no later than the last week-end in September of that current year.
d. Twelve Prizes shall be awarded to each of the winning teams in the final tie.
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Founded 1945 Associate member of Bowls England & E.C.B.A.